How It Works

The Lead Care System

The chat is your intake. It greets new inquiries, pre-screens for fit, answers common questions, and guides the right people to book. If they do not book, they receive warm follow-up by email, and you can see every lead’s status in your Lead Dashboard.

How It Works

Four parts that work together

A lead comes in. RoosterBot Lead Chat guides the prospect to book a call. If they do not book, the system follows up automatically. Your Lead Dashboard shows what needs attention today.

RoosterBot Lead Chat

Prospect-facing chat that answers common questions, screens for fit, and guides people to your booking link.

Website Intake

First Response

An immediate confirmation and clear next step so no lead feels ignored, even when you are busy.

Instant Acknowledgment

Care Follow-Through

Three to five short email check-ins over two weeks, written to match your tone and wording.

Email-first Follow-up

Lead Dashboard

Shows who is new, who needs follow-up, who replied, and who booked, with clear status at a glance.

Status and Next Action)

Simple Answers

The chat can handle common questions

Before someone books, they often want quick clarity. The chat answers questions like these, so prospects get what they need without waiting for you.

When it's a good fit, it guides them to schedule. When they're not ready yet, they still feel cared for.

Example questions

"Hi, is this the right place to ask about coaching?"
"Who is this for, and who is it not for?"
"What does working together look like?"
"Do you have a starting price?"
"What happens next if I want to book?"
"Can you send me the booking link?"

The Flow

What happens when a lead reaches out

A visitor starts in your chat intake.

The chat confirms fit and handles common questions.

Qualified leads are guided to your booking link to schedule.

Unbooked leads get warm follow-up by email.

You always know what’s next in your Lead Dashboard.

What You Get

More control. Less stress. Better conversions.

Every lead feels attended. Immediate, warm responses build trust from the first message.

Nothing falls through the cracks. Automatic follow-ups mean no lead is forgotten, even when you're fully booked.

You stay in control. Your Lead Dashboard shows exactly where each lead stands. Clear status at a glance.

Your wording, always. Every message written with your wording. Sounds like you, not an automation.

Next Step

It's Time to Fix Your Lead Flow

Missed referrals cost thousands. Slow replies hurt your reputation. RoosterBot fixes both. We help you respond and follow through.

What You Get

Guided Chat Intake: Pre-screens new leads and points them to your booking link.
Fast First Response: Warm, on-brand replies that keep momentum while you’re with clients.
Warm Follow-Up: 3 to 5 on-brand emails that keep leads warm and nudge them to book.
Lead Dashboard: Know exactly who’s booked, who’s active, and who needs attention.
Your Wording: Replies use your preferred phrasing and terms.

Designed for coaches and consultants receiving 10 to 50 inquiries a month.

Next Step

How many good leads did you miss last month?

Book a Lead Care Call. We will map your follow-through and show the gaps you can close this week.

Book a Lead Care Call

Prefer email? Send a message

No pressure. If we cannot add value to your business, we will say so.